May & Stanley Smith Charitable Trust

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Common Grantee Questions


Listed below are answers to the most common questions received from current grantees of the Trust.

When is my grant report due?
Please see the grant reporting requirements.

I am new to my organization and need to submit a report or a grant proposal. How do I log into the online grants portal?
New users of the grants portal will need to register for access. Please click here to register. Once registered, you will be able to access all of the proposal and report records for your organization. Please do not use a former employee’s log-in credentials, as this can result in missed emails regarding the status of a proposal, report, or grant.

How do I access my account?

  • Click on the My Account link at the top of this page to access the online grants portal, and log in with your existing username and password
  • If you are a new staff member at a grantee organization or do not have log in credentials to the Trust’s grants portal, click here to register for access.

I’ve registered for access to the grants portal, but did not receive a response.
Please contact the Grants Associate at for assistance. Be sure to add the domain to your whitelist or Safe Senders list.

There has been leadership turnover in my organization. Do I need to inform the Trust?
If your organization has a new Executive Director or CEO, a change in project leadership, or a new contact person for an active grant, please notify your Program Officer so the Trust can update your organization’s records and ensure the appropriate staff receive grant-related emails.

There has been a change my organization's structure. Do I need to notify the Trust?
Yes, if there has been a merger, an absorption, or a change of fiscal sponsor please contact your Program Officer so the Trust can update your organization’s records and discuss any implications this may have for your grant or proposal.

We would like to acknowledge the Trust for the new grant received. How can we do that?
Please see the grant acknowledgement policy.

My organization has an active grant and wants to apply for funds for a new project. Is that possible?
An organization can only have one active grant at a time. The Trust cannot consider any further grant applications from an organization unless a final report on the prior grant is received and approved. Once a final report is approved, you will receive instructions regarding a new funding request from your Program Officer. An exception to this policy may occasionally occur for active grantees that are conducting a capital campaign, in which case a Program Officer may choose to invite a proposal for the campaign prior to the closure of the active grant.

Have a question not answered above?

Please email, or call our office at 415-332-0166.